Project title: Scalable Electronic Document Workflow for Universities: Enhancing Efficiency, Autonomy and European Integration
Project number: 101237141
Project acronym: SEDWU
Call: ERASMUS-EDU-2025-CBHE
Topic: ERASMUS-EDU-2025-CBHE-STRAND-2
Type of action: ERASMUS Lump Sum Grants
Granting authority: European Education and Culture Executive Agency
Project duration: 1.10.2025 – 30.09.2028
Erasmus+ (CBHE) grant amount: 791 193.00 EUR
Target groups:
- University administrators, including rectors, deans, department heads, and administrative personnel
- Professors, lecturers, and research staff
- Students and Alumni
- Higher Education Authorities
- IT Specialists and Technical Support Staff
Grant holder:
IVAN FRANKO NATIONAL UNIVERSITY OF LVIV
UNIVERSYTETSKA 1, LVIV 79000, Ukraine
https://lnu.edu.ua/
Project coordinator – Dr Vitaliy Kukharskyy, vitaliy.kukharskyy@lnu.edu.ua
Partnership:
- Vytauto Didziojo Universitetas, Lithuania
- Politechnika Rzeszowska im. Ignacego Łukasiewicza, Poland
- Universität Bayreuth, Germany
- The National University of Water and Environmental Engineering, Ukraine
- National University Zaporizhzhia Polytechnic, Ukraine
- Chernihiv Polytechnic National University, Ukraine
- Yuriy Fedkovych Chernivtsi National University, Ukraine
- Kryvyi Rih National University, Ukraine
- State Tax University, Ukraine
- Lviv IT Cluster, Ukraine
Project summary:
The SEDWU project is a joint initiative between European and Ukrainian universities to develop a scalable, adaptive, and secure electronic document workflow system, fostering cross-border collaboration, knowledge exchange, and institutional modernisation. By streamlining administrative processes, optimising document management, and enhancing data security, SEDWU will reduce bureaucratic inefficiencies, improve decision-making, and strengthen institutional autonomy, aligning Ukrainian universities with best practices in the European Higher Education Area. Through close cooperation with EU partners, the project will transfer expertise in digital transformation, AI-driven automation, and cybersecurity, ensuring that Ukrainian universities benefit from cutting-edge solutions and compliance with European standards. SEDWU will facilitate multi-campus collaboration, hybrid learning environments, and digital inclusion for displaced universities, reinforcing the resilience and adaptability of Ukraine’s higher education system. Recognising that technology alone is not enough for sustainable transformation, SEDWU will place significant emphasis on staff development and capacity-building. Comprehensive training programmes, workshops, and best practice exchanges will equip academic and administrative personnel with the skills needed to implement, manage, and further develop digital workflows. This will ensure that the impact of the project extends beyond its duration, fostering a culture of digital literacy and innovation within participating institutions. By developing open-access resources, conducting dissemination events, and engaging with policymakers, the project will ensure that universities across Ukraine and beyond can benefit from its results. SEDWU will not only modernise document management but also contribute to Ukraine’s deeper integration into the European educational space, strengthening digital governance, institutional capacity, and cross-border academic cooperation
Partners from Ukraine:
The National University of Water and Environmental Engineering
https://nuwm.edu.ua/
Institutional Coordinator – Andrii Podlevskyi, a.a.podlevskyi@nuwm.edu.ua
National University Zaporizhzhia Polytechnic
https://zp.edu.ua/en/
Institutional Coordinator – Ruslan Kulykovskyi, kulikovski29@gmail.com
Chernihiv Polytechnic National University
https://stu.cn.ua/en/
Contact person – Anatoliy Prystupa, anatoliy.prystupa@stu.cn.ua
Yuriy Fedkovych Chernivtsi National University
http://www.chnu.edu.ua/
Contact person – Andrii Verstiak, a.verstyak@chnu.edu.ua
Kryvyi Rih National University
https://www.knu.edu.ua/en
Contact person – Svitlana Kostiuk, kostiuk@knu.edu.ua
State Tax University
https://dpu.edu.ua/en/
Contact person – Hryshchenko Svitlana, smgrischenko@gmail.com
Lviv IT Cluster
https://itcluster.lviv.ua/
Contact person – Julia Tsymbala, julia.tsymbala@itcluster.lviv.ua
This project has received funding from the European Union (ERASMUS-EDU-2025-CBHE) under grant agreement No. 101237141